Job Purpose: To assist in the provision of a range of financial, HR and administrative services which support the work of Yorkshire MESMAC, with emphasis on work in Hull.

Main Tasks & Duties (list not exhaustive – please refer to the job description and person specification for full details)

• To make payments using agreed procedures.
• To pay expenses to staff and volunteers according to agreed procedures.
• To operate the petty cash accounting and transaction system.
• To accurately record and update financial records on QuickBooks, and the server, as and when required.
• To work with the Finance Administration Manager in reporting against project budgets to the local Budget holder.
• To ensure all telephone calls taken are answered promptly, and messages taken and recorded, in the absence of service user facing staff.
• Maintain and update personnel files using the online HR system, including contracts, training, holidays, timesheets.
• Administrate the recruitment of staff and related systems.
• To produce reports against Key Performance Indicators, via the online monitoring system by extracting and manipulating data to deadlines.
• To provide admin support for meetings both internal and external to the organisation including arranging dates and locations, preparing agendas, taking minutes, filing and the distribution of relevant papers, where appropriate.
• To assist the building manager to maintain office equipment and liaise with suppliers regarding maintenance and supplies in Hull excluding computers.
• To assist with Health and Safety checks of the Hull building, where necessary, including regular fire safety checks.
• To assist with coordination of events and conferences.

Salary: NJC salary points 12 – 17 starting at £22,571 per annum for 37 hours per week. Salary is reviewed annually. There is a 5% workplace pension (on completion of probationary period). This post is subject to a Standard DBS check.